You've identified your critical knowledge assets with the KVA. Now, let's talk about where that knowledge lives.
If your company's information is sprawled across chaotic SharePoint sites, overflowing shared drives, and forgotten folders, you don't have a knowledge base – you have a digital landfill. This isn't just an inconvenience; it's a massive drain on productivity, a source of constant frustration, and a roadblock to leveraging AI effectively.
You can't expect AI to magically make sense of a mess. "Garbage in, garbage out" isn't just a saying; it's a profit killer. If your repositories are disorganized, redundant, or ungoverned, your AI will amplify that confusion, not solve it.
Organized Repositories
Module 02: Repository Modernization Assessment (RMA)
Stop the Digital Chaos.
Build an AI-Ready Foundation.
Introducing the Repository Modernization Assessment (RMA).
This isn't about a superficial cleanup. The RMA is a strategic overhaul designed to transform your messy, inefficient storage into a clean, precise, and AI-ready knowledge base. We provide the blueprint to make your information an asset, not a liability.
We conduct a deep dive into how your information is currently stored and organized across all your platforms. We meticulously identify the costly overlaps, critical gaps, and crippling governance issues that are silently eroding your efficiency and trust in your data.
The outcome? A clear, actionable modernization blueprint filled with practical recommendations for superior structure, intelligent taxonomy, and effortless findability. You lead the implementation, and we provide expert advisory and oversight to ensure your success.
The RMA Framework:
Engineering Precision for Your Knowledge.
Our systematic approach ensures every piece of information finds its rightful place.
How It Works: Our 5-Step Framework
Step 1: Define Your Core Knowledge Areas: We'll help you identify and map out all key business knowledge domains, clarifying their purpose, users, and information sources.
Step 2: Assign Clear Ownership & Governance: We'll establish who is responsible for maintaining each knowledge area, defining roles and review processes for accuracy.
Step 3: Identify Your Single Source of Truth: We'll pinpoint the official, most reliable locations for all your content types, ensuring you always access the correct and current information.
Step 4: Standardize Your Information Tags & Naming: We'll create a consistent system for classifying and naming all your content, making it easy to find and manage.
Step 5: Design Your Digital Information Structure: We'll plan how your digital platforms (like SharePoint) will be structured, including sites, libraries, and permissions, to optimize organization and security.
Your Deliverables: Control, Clarity, and AI Readiness.
KNOWLEDGE MAP:
A visual, high-level overview of your domains, services, and key processes.
OWNERSHIP MATRIX:
A definitive list of domain owners, approvers, and stewards.
GOLDEN SOURCE REGISTRY:
Your catalog of official, authoritative locations for specific file types.
TAXONOMY & METADATA GUIDE:
Standardized fields, content types, and naming rules that make your knowledge instantly accessible and machine-readable.
INFORMATION ARCHITECTURE BLUEPRINT:
The complete layout for your unified knowledge environment: sites, libraries, permissions, and a precise labeling approach.
Stop managing chaos. Start building a strategic knowledge asset.
This is absolutely crucial for any growing firm looking to scale efficiently and leverage AI without amplifying existing problems. You lead the implementation; we provide the expert advisory and oversight to ensure it's done right.